I’m Rachael Chiverton, The Contract Lady, I make sure your contract covers you so you get paid on time, every time. Tosca has asked me to write an article on privacy notices to help you ensure you have the right documentation in place and you are compliant with the law. My aim is to make this article informative and helpful, hopefully not dull and boring!
A website privacy policy is:
a document that explains how an organization handles any customer, client or employee information gathered in its operations.
Source https://whatis.techtarget.com/definition/privacy-policy
However, we need to clarify one thing immediately, it shouldn’t be called a privacy policy if you are using it on your website, it should be a privacy notice.
Providing Privacy information is a requirement under the Data Protection Act (DPA) , which will be succeeded on May 25th 2018 by the Eu’s General Data Protection Regulation (GDPR).
You should view your privacy notice as a flexible document that you can deliver in different forms and through a number of channels, sometimes using more than one.
For the remainder of this article I will be focusing on Privacy notices for websites.
To start with you need to make sure you tell people the basics:
Under the DPA this is the bare minimum you should include, however under GDPR there is more information you need to provide.
So what do you need to include now?
Some of the above seem to me to be very self explanatory, so I will explain the ones which you may need guidance on.
This section need to include:
Here you need to include:
As with everything, you need to keep in clear and concise, in simple English assuming not everyone understands the same terminology you do. You should do you research and draw on features in other privacy notices. You need to be truthful, write it in your style so it fits with the rest of your website. Finally make sure they are consistent across all platforms and you can update each platform easily.
I offer a standard template you can purchase that you then fill in the highlighted areas by yourself to create your privacy notice. This template has in it all the areas above, all you need to do is insert the correct information for your processes and website. If you would like to purchase one of the templates, please contact me via this link.